If more than one or two people need access to an analytics folder, share the folder with a public group. That way you don’t have to keep track of which individuals you’ve shared it with.
|Available in: Salesforce Classic|
|Available in: All editions except Database.com|
|To share a report folder with public groups:||“Manager” folder access or “Manage Reports in Public Folders”|
|To share a dashboard folder with public groups:||“Manager” folder access or “Manage Dashboards in Public Folders”|
On the Reports tab, hover over a report folder in the left pane, click , and then select Share.
- Select Public Groups.
- Find the group you want, and click Share.
To search, start typing a name.
- Choose the sharing level you want to give this group.
Portal users can only have Viewer access to reports, and they can’t use dashboards.
- Click Done, review your changes, and click Close.