Deactivate, reactivate, or remove a value from a restricted or unrestricted custom picklist. If it’s a global picklist value set, these actions simultaneously update all custom picklists that inherit its value set.
|Available in: Salesforce Classic and Lightning Experience|
|Available in: All Editions|
|To create or change custom fields:||“Customize Application”|
Only a Salesforce admin can modify the values of a restricted picklist. Users can’t add unapproved values, even through the API.
Navigate to the picklist you want to modify.
- For a picklist on an object, go to the fields area of the object.
- For a global picklist: From Setup, enter picklist in the Quick Find box, then select Picklist Value Sets.
Go to the picklist’s detail page by clicking the picklist’s name.
In the Values section, modify the picklist value.
- To deactivate a value, which removes it from the picklist but keeps it on existing records: Click Deactivate next to the value’s name. The value moves to the Inactive Values section. If you need the value again later, click Activate next to its name.
- To remove a value from the picklist and all records that use it: Click Del next to the value’s name and select Replace value on records with blank value. Then click Save.
- To remove a value from a global picklist and any custom picklists that share its value set: Click Del next to the value’s name and then click OK. If any custom picklists use this global picklist value set, you’re prompted to replace the value with either a blank value or an existing, active value. If no custom picklists use the value set, the value is deleted from the global picklist.
If a global picklist value is used in historical trending, it’s deactivated but not deleted.
Deleting a value in a global picklist value set happens immediately. Delete jobs on non-global, restricted picklists go to the background jobs queue. When the job completes, your restricted picklist is updated and you’re notified by email.
Changes to picklist values are logged in Setup Audit Trail. To view the audit history: From Setup, enter View Setup Audit Trail in the Quick Find box, then select View Setup Audit Trail.