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Success Insights: Enterprise 2.0 Access and Sharing

Knowledge Article Number 000231074

Enterprise 2.0 - Access and Sharing

Business Units within an Enterprise 2.0 account help manage the visibility of data within an account, are hierarchical and do not have to mirror an organization. You can manage access and sharing of information through the hierarchical, parent/child structure, as well as controlling it through roles and permissions.

Business units have roles assigned to them such that all users working in that business unit share a common set of permissions

Shared Items Folder in a 2.0 is similar to global folders in an E 1.0 environment. However in a 2.0 - sharing is an action taken by the owner to allow other business units access. Given they have the permissions, any user can share their data to other business units. In a 1.0 a user had to be the admin for the account to share items and items were copied into a global folder.

Items that can be shared:

  • Emails
  • Templates
  • Portfolios
  • Data Extensions
  • Content Areas

All shared items can have additional permissions set to them which can limit what other users are able to do with it.

When is comes to Access and Sharing in a Enterprise 2.0 environment there are some great value adds for your business. It can increase efficiency, collaboration and transparency in your marketing efforts. Although these benefits are great, you also want to be sure to protect yourself and your data. It is recommended that within each of your business units and at the user level, you set the proper permissions and roles to ensure only the users that need access to manipulate and edit your content/data have that capability. Review the Roles and Permissions Best Practice Article for more tips on creating Roles and Permissions within your account.  

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