Scheduled Reports in Salesforce Classic: Limitations and Considerations

What does this mean to me?
 

• Based on your edition, you can schedule from 3 through 48 reports per day.   
• For Professional Edition, you will be able to schedule a maximum of 93 scheduled reports per month and it would be very hard to reach the 200 schedules as organization limit (you might have a very high number of scheduled reports with no future runs). 
• For Enterprise Edition, you could reach the 200 limit in as little as 8 days.
• Unlimited and Performance Editions, you can reach the 200 limit in as little as 4 days. 
• In Professional Edition, each user may schedule up to 3 reports (max one per hour, at times selected by the server, between 6pm and 3 am only). Enterprise and Unlimited Edition users may schedule up to 24 reports each. 

What counts towards my limit?

Each individual report.  

• If you have a report that you've scheduled to go out once a month.
• If you have another report that goes out every Monday. 
• If you have a report that goes out Monday through Friday.
• If you have a report to go out every day (Sunday through Saturday).  

If you've set up reports like this, all at once, then you have used 4 of your 200.
 

• If you have a report that is scheduled to go out at a specific time but is no longer valid (only schedules in past dates, hence no future runs) and you don't unschedule it, then this will count towards your 200 limit.
• Good to know: It's a best practice to unschedule reports if they have no future runs scheduled. This will help ensure that if you want to extend the schedule after completion, you have easy access to the report. 
• If you have a report that you want to have sent out quarterly, which is not an option to set up for a schedule, you can set it up to send out one time to those who need it. Then when the quarter is done you can go in and schedule it to go out again one time.

How can I avoid reaching these limits?

• You can reach out to your Account Executive about purchasing more scheduled reports.  
• Carefully select the reports you want to schedule and try to find the correct balance between frequency and number of schedules (sending the report more often will impact the maximum number of reports sent per hour, while scheduling a similar report multiple times might affect the maximum number of scheduled reports per organization). 
• Unschedule from any reports that have no future runs.

Other Scheduled Report Limitations to consider

• Scheduling reports is not tracked in the audit trail history.
• Scheduled reports don’t include report charts. To email a chart of the report, create a dashboard and schedule a dashboard refresh.
• Scheduled Reports display only the first 2,000 records (same as in a browser). -
• Outlook 2007 limitation: Report emails containing tables more than 22 inches wide or with more than 63 columns might not display properly. 
• The maximum size for emailed reports is 10 MB.
• The "from" email address of Scheduled Reports will always be that of the user who originally established the report's schedule. 
• Salesforce Platform Users cannot schedule reports.
• When the scheduled End Date has been reached, the report must be unscheduled and rescheduled to extend it. If it is extended without being unscheduled, the report emails will not be sent.