In Salesforce Lightning Experience, users can subscribe to shared calendars created by administrators. However, if a user does not see the gear icon next to My Calendars, they cannot create or subscribe to a shared Calendar View themselves. This is because a Public Calendar must first be created by an Administrator and shared with the appropriate users, roles, or groups before it appears.
Available in: Lightning Experience — Enterprise, Unlimited, and Developer Editions.
When users report that the gear icon next to My Calendars is not visible, the root cause is that no Public Calendar or Resource Calendar has been shared with them. Administrators must create the Public Calendar in Setup and configure sharing settings. Follow the steps below.
Note: If the gear icon is still not available after the calendar has been shared, please contact your system administrator. They may need to submit a Case to request this feature to be enabled.
Create and Manage a Public Calendar or a Resource Calendar
Considerations for Using Events and Calendars in Lightning Experience
Cannot view or edit an Event from a shared Calendar
Allow users to grant access to their Calendar
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