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Change the 'running user' of a weekly Data Export

Publish Date: Oct 13, 2022
Description

A Data Export can be scheduled on a weekly or monthly basis, depending on your edition, for Production orgs only (Data Export is not supported/functional in sandboxes).

If the User that scheduled the Data Export is deactivated, the Data Export will fail and an email will be sent to all active Users with the 'Modify All Data' permission.
 

Subject: Your Organization Data Export failed to complete...

The scheduled weekly export ran as the running user '<User Name>'. The following error occurred: 

The user account that runs the weekly export is inactive. 

To fix this problem you can either: 

1) Set this user to be active. 
2) Change the running user on the job. 

Thank you, 

Salesforce.com
 

Resolution


To resolve this issue, delete the existing Data Export job and schedule a new export with a new running user:

 

Permissions required:

  • Modify All Data
  • Weekly Data Export  
 

Replace the running user for Data Export

In Salesforce Classic

  1. Click Setup.
  2. Enter Scheduled Jobs  in Quick Find.
  3. Click Scheduled Jobs.
  4. Click Del next to Data Export in the Job Name column
  5. Schedule a new export using Export Backup Data from Salesforce as a guide. 

In Lightning Experience
  1. Click the gear icon.
  2. Click Setup.
  3. Enter Scheduled Jobs  in Quick Find.
  4. Click Scheduled Jobs.
  5. Click Del next to Data Export in the Job Name column.
  6. Schedule a new export using Export Backup Data from Salesforce as a guide.


Notes:

  • You will not see the new running user's name displayed until the new scheduled export enters the queue and the new request is processed. 
  • Users with the 'Weekly Export' permission can view all exported data and all custom objects and fields in the Export Service page. This permission is granted by default only to the system administrator profile because it enables wide visibility.
  • If the organization has more than one user with the same email address that meets the above criteria, the failure email will only be sent to that address once.
 

See also 
Data Export FAQ 
Change the email address of your scheduled Data Export
Change date or delete a scheduled data export

Knowledge Article Number

000385011

 
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Salesforce Help | Article