When an Experience Cloud (Community) external user runs a report based on a Custom Report Type, the Record Type field is unavailable — it cannot be used as a column or as a filter criterion. This is a known limitation for external users running reports on Custom Report Types. Note: The Record Type field is available to external users on Standard Report Types.
Create a custom Text field on the object to capture the Record Type value.
Create a Workflow Rule (or Flow) with a Field Update action to populate the custom text field whenever a record is created or edited.
After activating the rule, trigger a mass update on existing records to populate the custom field retroactively.
Use the custom text field in your Custom Report Type as a filter or column instead of the Record Type field.
Note: Since workflow rules will only fire every time a record is edited or created, once the new rule has been activated, a mass update will need to be triggered all existing records.
The Record Type Field is available to external users on Standard Report Types. It is not available to external users in cross filters regardless of report type.
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