Share a List View with Specific Users via Public Groups in Salesforce

To share a List View with a specific user in Salesforce, you must first create a Public Group in Setup and add the desired user(s) to it. Once the group is created, share the List View to that Public Group. The user(s) within the group will then have access to the List View.

Salesforce Classic

1. Navigate to Setup > Manage Users > Public Group.
2. Click New.
3. Name the Public Group via the "Label" field.
4. Select Users under the "Search" drop-down.
5. Add the specific user(s) with whom you want to share the list view.
6. Click Save.

Lightning Experience

1. Navigate to Setup.
2. In the sidebar search, type the term "Public Groups".
3. Select the only option that appears (under the "Users" section).
4. Click New.
5. Name the Public Group via the "Label" field.
6. Select Users under the "Search" drop-down.
7. Add the specific user(s) with whom you want to share the list view.
8. Click Save.

Once the above steps are complete, navigate to the desired list view and share it to the newly created Public Group.

Notes and Limitations

• Only Enterprise, Unlimited, Performance, and Developer Edition users can give access to public groups or roles.
• We recommend this method as a workaround. Managing several public groups with just 1 or 2 users becomes unnecessary overhead for System Administrators.
• If using "Grant Access Using Hierarchies", the manager of the member also receives access to the list view shared to the Public Group intended for just the selected user.