For a Knowledge article to be searchable by an end user, the following requirements must be met:
Note: For Knowledge in Salesforce Classic, you can assign independent object permissions for each article type. In Lightning Knowledge, article types are consolidated in the Knowledge object. You can use sharing for Lightning Knowledge to assign independent permissions based on the record type to user profiles. Please see the Lightning Knowledge Guide for more information.
An article will not be searchable if the user cannot open the direct link to the article. The article appears in SOSL searches performed by the user (through API or via Apex code invoked by the controller of a Visualforce page) if the article is visible to the user.
To obtain the direct link to the article, a system administrator can navigate to the Knowledge tab, perform a search and open the appropriate article.
For example:
The link is https://acme.my.salesforce.com/articles/en_US/Documentation/test-article, so the relative URL will be /articles/en_US/Documentation/test-article.
If an end user navigates to the article's direct link (e.g. https://acme.my.salesforce.com/articles/en_US/Documentation/test-article in the case of an internal Salesforce user, or https://mycompanysite.secure.force.com/articles/en_US/Documentation/test-article in the case of a Force.com Guest user) and the article is not displayed, then review the above requirements keeping in mind the following:
For Guest users who are not able to view articles in a community, please review Guest Users not able to access Articles on Communities.
Note: Search returns results to users even if they do not have field level security access to the field a term is in. The user still needs to be able to access the article otherwise.
Improve the Knowledge Article Search Experience
Trailhead - Set Access for Lightning Knowledge
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