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How to Use the 'Not In' Operator in Salesforce Flow

Дата публикации: Apr 2, 2026
Описание

Within Salesforce, user access can be extended by assigning Permission Sets to users that provide additional features or functionality.

Special types of Permission Sets exist that are owned by a Profile (IsOwnedByProfile). These permission sets cannot be removed without changing the profile.

Within this knowledge article, we will guide you through the process of using a Flow to delete Permission Set assignments while ensuring those owned by a Profile remain intact.

This example uses the Flow operator Not In that was introduced in the Winter ‘23 Release.

Решение

Object Model 
Before we dive into the how-to part of this article, let’s visit the object model to understand how Permission Set assignments are handled.

Permission Set Diagram.png

Within Salesforce, a Permission Set License represents a license that can be assigned to a user without changing their profile. A Permission Set License Assign represents the relationship between a user and a Permission Set License. A Permission Sets represents a group of permissions that are assigned to a user via a Permission Set Assignment.

Due to the relationship model between these objects, specifically Permission Sets, Permission Set Assignments, and users within our Flow, we need to delete Permission Sets that are not owned by a profile with a Permission Set Assignment related to the current user.

Go with the Flow
 

In this case, we are going to delete all permission set assignments when a user is made inactive, apart from the permission sets where IsOwnedByProfile = TRUE.

In this solution, the API names, Flow types, and other settings will be pre-defined. Feel free to adjust this for your use case and extend it to Permission Set License Assignments. The attribute "IsOwnedByProfile" does not exist on Permission Set License Assignments.
 
Step 1. Navigate to Salesforce Setup (via the Settings Cog > Setup)
 
Setup.png
 
Step 2. Use Quick Find to search for Flows.
 
Quick Find.png
Step 3. Press on Flows, then New Flow
 
New Flow.png
 
Step 4. Set the Flow Type as Record-Triggered, then Create
 
Record Trigger.png

Step 5. Select User as the object and the condition as A record is updated
 
Select object.png
 
Step 6. Set the Flow to run when All Conditions Are Met (AND) when IsActive Equals {!$GlobalConstant.False} 
           Set Entry.png
 
Step 7. Set the Flow to run Only when a record is updated to meet the condition requirements and Optimize the Flow for: Actions and Related Records. Press Done
  
When to run the flow.png
Step 8. Using the + add a Get Record component to Get Permission Set Assignments for the current user: 
a. Label: Get Permission Set Assignments
b. API Name: Get_Permission_Set_Assignments
c. Description: Fetches Permission Set Assignments for the Current User
d. Object Name: Permission Set Assignment
e. Condition Requirements: All Conditions Are Met (AND)
f. AssigneeId equals {!$Record.Id}
g. Sort Order: Not Sorted
h. How Many Records to Store: All Records
i. How to Store Record Data: Automatically store all fields
 
Edit Get record.png
 
Step 9. Use + to add a Decision element to only run the next set of actions when Permission Set Assignments are found: 
a. Label: Does User have Permission Sets?
b. API Name: Does_User_have_Permission_Sets
c. Description: Determines if to take action based on whether the User has Permission Sets assigned
d. Outcome Details
i. Label: True
ii. API Name: True
iii. Condition Requirements to Execute Outcome: All Conditions Are Met (AND)
iv. Resource: {!Get_Permission_Set_Assignments} Is Null {!$GlobalConstant.False}
v. When to Execute Outcome: If the condition requirements are met
e. Outcome Details
i. Label: False
 
Edit Decision.png
 
Edit Decision 2.png
 
Step 10. Under the TRUE Path (Outcome) + a Get Records so we can get the Permission Sets where IsOwnedByProfile = TRUE: 
a. Label: Get Permission Sets Owned by Profile
b. API Name: Get_Permission_Sets_Owned_by_Profile
c. Description: Fetches all Permission Sets where IsOwnedByProfile = TRUE
d. Object Name: Permission Set
e. Condition Requirements: All Conditions Are Met (AND)
f. IsOwnedByProfile Equals {!$GlobalConstant.True}
g. Sort Order: Not Sorted
h. How Many Records to Store: All Records
i. How to Store Record Data: Automatically store all fields
 
image.png
 
Step 11. Now use + to loop around the Permission Sets Owned by Profile
a. Label: Loop around Permission Sets Owned by Profile
b.  API Name: Loop_around_Permission_Sets_Owned_by_Profile
c. Description: Loops around Permission Sets Owned by Profile
d. Collection Variable: {!Get_Permission_Sets_Owned_by_Profile}
e. Direction: First item to last item
 
image.png
 
Step 12. Create a Resource to use within the loop to store the Permission Set IDs where Permission Set Is Owned by Profile. Press on the Toolbox icon then New Resource 
 
 
Step 13. Configure the Flow Resource as below:
a. Resource Type: Variable
b. API Name: PermissionSetsToKeep
c. Description: Stores the Permission Set IDs of Permission Sets to exclude from the deletion
d. Data Type: Text
e.  Allow multiple values (collection): Checked
f. Available for input: Unchecked
g. Available for output: Unchecked
 
Edit variable.png
 
Step 14. Use + within the loop to add a Assignment Element:
a. Label: Add Current Item to Text Collection
b. API Name: Add_Current_Item_to_Text_Collection
c. Description: Adds the current item to a Text Collection Variable
d. {!PermissionSetsToRemove} Add {!Loop_around_Permission_Sets_Owned_by_Profile.Id}
 
Edit Assignment.png
 
Step 15. Outside of the Loop use + to add a Delete Records component:
a. Label: Delete Permission Set Assignments
b. API Name: Delete_Permission_Set_Assignments
c. Description: Delete Permission Set Assignments that are not Owned by Profile
d. How to Find Records to Delete: Specify conditions
e. Object: Permission Set Assignment
f. Condition Requirements for Records to Delete: All Conditions Are Met (AND)
i. AssigneeId Equals {!$Record.Id}
ii. PermissionSetId Not In {!PermissionSetsToKeep}

image.png
 
Step 16. Press on Save
a. Flow Label: Delete Permission Set Assignments
b. Flow API Name: Delete_Permission_Set_Assignments
c. Description: Delete Permission Set Assignments when a User is made inactive
 
Save the Flow.png
 
Step 17. Press on Activate
 
Activate Flow.png
 
 
The final flow should look like this once completed.




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Written by: Tom Bassett | Salesforce Answers Leader
Tom Bassett is a Solution Architect at Trigg Digital and has more than five years of experience with the Salesforce platform. He aspires for customers to get the most out of the CRM and spreads the Ohana culture by supporting the wider Trailblazer Community with new feature ideas and providing answers to questions posted. He co-leads the London Architect Community group and also contributes to Salesforce Ben as an expert author.

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