How to display holidays and company days off on the calendar using the Public Calendar feature.

This procedure explains the steps for a System Administrator to create a Public Calendar and register holidays/days off, and for individual users to set the calendar for display.

 

Procedure 1: Create the Public Calendar

A System Administrator creates the Public Calendar and configures access permissions.

 

1. Navigate to Setup (gear icon) | Setup | Company Settings | Calendar Settings | Public Calendars and Resources.

2. In the Public Calendars section, click New.

3. Set the following fields:

   • Name: Enter any name (e.g., "Holiday Calendar").

   • Active: Check (ON) this box.

4. Click Save.

5. Continue by clicking Sharing.

6. Click Add and grant permissions, referring to steps 7 and 8 below.

7. [To set up the Administrator user who will register the holidays on the Public Calendar]
   
   

   Select Users in the Search dropdown, select the target user from Available and click [▶Add]. For Calendar Access, select Full Access and click Save.

8. [To set up Users/Public Groups with read-only permission for the Public Calendar]
   
   

   Select Users or Public Groups in the Search dropdown, select the target user/group from Available and click [▶Add]. For Calendar Access, select View Details and click Save.
   
   

   • [Note] To share with all internal users, select All Internal Users under Public Groups and add it.

 

 

Procedure 2: Register holidays and days off to the Public Calendar

Only users with Full Access permission can register events to the calendar.

 

1. Click the Calendar tab.

2. Click the gear icon next to Other Calendars in the bottom right and select Add Calendar.

3. Click the [▼] on the left and select Public Calendars and Resources.

4. Search for and select the calendar name created in Procedure 1, and click Add.

5. Click the [▼] next to the added calendar name and click Display Only This Calendar.

6. Click the date on the calendar where you want to register the holiday or day off.

7. Set the following fields:
   
   

   • Subject: Enter the holiday name or any value.

   • All-Day Event: Check (ON) this box.

   • [Note] For holidays with a fixed date that do not change annually (e.g., company founding anniversary), also set the following fields:
     
     

     • Repeat: Check (ON) this box.

     • Frequency: Select Yearly.

8. Click Save.
   
   
   

Procedure 3: Display the created Public Calendar on each user's calendar

Each user must perform the following steps to display the created calendar.

 

1. Click the Calendar tab.

2. Click the gear icon next to Other Calendars in the bottom right and select Add Calendar.

3. Click the [▼] on the left and select Public Calendars and Resources.

4. Search for and select the calendar name created in Procedure 1, and click Add.