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Verify Certificates of Disposal and Finalize Disposal Orders
Attach vendor-provided proof of destruction to a disposal order to finalize asset disposal. Verification stops financial depreciation on retired hardware and triggers compliance notifications.
System Automation
Adding an asset creates a disposal order line item and sets asset status to Pending Disposal. The system automatically generates a Product Item Transaction (PIT) record linked to the Asset Activity, with a Consumed transaction type and a quantity adjustment of -1.
- Open the target disposal order record.
- In the Quick Actions panel, select New Certificate.
- Enter certificate details, including Certificate Name, Issued Date, and Disposal Method.
- Select Save.
- On the certificate record, select Select Assets, select the assets to dispose, and select Save.
- Select Edit, set File Review Status to Verified, select Final Certificate, and save changes.
Automated Notifications and Lifecycle Sync
- When disposal order status changes to Disposed, the system notifies the Disposal Order Requester and Disposal Coordinator.
- When linked asset status changes to Retired, the system notifies the Asset Manager and CI Owner.
- The system automatically updates the linked Configuration Item (CI) operational status to Decommissioned.
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