User Sharing and Visibility

Available in: both Salesforce Classic and Lightning Experience

Available in: Enterprise, Performance, Unlimited, and Developer Editions

Watch how you can control the visibility that users have to each other.

With User Sharing, you can:

• Assign the “View All Users” permission to users who need to see or interact with all users. This permission is automatically enabled for users who have the “Manage Users” permission.
• Set the organization-wide default for user records to Private or Public Read Only.
• Create user sharing rules based on group membership or other criteria.
• Create manual shares for user records to open up access to individual users or groups.
• Control the visibility of external users.
• Manage personal user information visibility for external users.

• Set the Org-Wide Sharing Defaults for User Records
  Set the org-wide sharing defaults for the user object before opening up access.
• User Sharing Considerations
  Review these considerations before you implement user sharing.
• Control Which Users Experience Cloud Site Users Can See
  With user sharing, you decide whether all users in an Experience Cloud site are visible to each other.
• Manage Personal User Information Visibility for External Users
  Protect your external users’ data by concealing personal information fields from other external users. To meet your business’s security needs, you can modify which user fields are classified as personal information and hidden from view.
• Report Types Support for User Sharing
  Reports based on standard report types might expose data of users to whom a user doesn’t have access.
• Differences Between User Sharing with Manual Sharing and Sharing Sets
  Manual sharing and sharing sets provide access to different groups of users.