Multi-Section Job Applications

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Group your application questions into well-defined sections such as personal details, educational background, and work experience. Indicate the required and optional sections. Give applicants the option to complete the sections in the sequence they prefer.

Reuse a section, such as personal details, in job applications for multiple positions. Add or change questions in the section and automatically update all the applications that include the section.

In an application process that has several stages, collect only the information necessary for a particular stage from applicants. Add sections to the job application when the applicant enters the next stage in the process.

Use these Form Framework objects to create your application sections.

• Application Stage Definition: Define a section in your job application.

• Application Render Method: Specify the Omniscript, Flow, or Flexcard that applicants and reviewers use to interact with a section.

Use these Talent Recruitment Management objects to create your job application.

• Application Form: Capture information about a job application.

• Intake Form Section: Add a section to an application form and specify whether it’s required.

To define and manage applications for the various job positions in your organization, use action plan templates. For each application, create an action plan template and add the relevant intake form sections.

When someone applies for a job position on your career site, run an Omniscript to:

• Create an application form.

• Create an action plan from the action plan template relevant to the job position, and use the application form as the target record for the action plan.

Intake form sections that you define in the template are created with the action plan. Applicants and reviewers can interact with the sections through these Form Framework components on the Lightning Experience record pages or on Experience Cloud site pages.

• Form Overview: The component organizes the form sections into a set of tasks to give the applicant a snapshot of the application and the sections that require attention. When the applicant clicks Edit or View in a form section, they see the Form Section component on the record page of the corresponding intake form section.

• Form Review: The component makes it easy to review the sections completed by the applicant and shows the information provided on one page.

• Form Section: The component shows a single section of the form. Applicants can edit a section that isn’t submitted, or view the information that they provided in a submitted section.

• Configure Prerequisites for Multi-Section Job Applications
  Before you set up job applications with sections, complete these prerequisites.
• Plan and Design Application Sections
  Ask recruiters and hiring managers for the questions to include in application sections. Create Omniscripts for applicants to complete the sections and Omnistudio Flexcards for users to review the information the applicants provide.
• Create an Application Stage Definition and Application Render Methods
  Define a form section by creating an application stage definition. Create the application render methods for the editable and read-only views of the section.
• Create an Action Plan Template for a Job Application
  Create an action plan template and add intake form sections for each section to include in a job application. Link each intake form section to a relevant application stage definition.
• Link an Action Plan Template to a Recruitment Requisition
  Relate the action plan template for a job application to the recruitment requisition for the job position.
• Create Job Application Records by Using an Omniscript
  Design an Omniscript that creates an application form and an action plan that adds intake form sections to the application form.
• Run the Omniscript to Create Application Records
  When someone applies to a job from a posting, run the Omniscript that creates an application form and related records.