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Approval Submissions and Orchestration Runs
Salesforce creates an approval submission when a record is submitted for approval by using a flow approval process. Each approval submission has an associated orchestration run.
Required Editions
| View supported editions for Flow Approval Processes. |
A flow approval process is an application that defines the actions to take when a record is submitted for approval. See Flow Approval Processes.
Approval Submission
An approval submission record is created each time a person submits a record for approval using Flow Approval Processes. The actions taken for the approval submission are defined by the associated flow approval process. Each approval submission record has an associated orchestration run record.
| Status | Description |
|---|---|
| In Progress | The approval submission started. |
| Approved | The approval submission was approved. |
| Rejected | The approval submission was rejected. |
| Canceled | The approval submission was manually canceled. |
| Recalled | The approval submission was manually recalled. |
| Error | The orchestration run associated with the parent approval submission failed. |
To delete an approval submission record, see Delete Approval Submission Records.
Approval Submission and Approval Work Item Comments
Users can add comments at different points during an approval process. Where Salesforce stores a comment depends on when someone makes it.
| Someone Makes a Comment When They | It’s Stored in the Comments field of |
|---|---|
| Submit an approval request | The approval submission record |
| Review an approval work item | The approval work item record |
| Cancel or recall an approval request | The approval submission detail record |
Orchestration Run
An orchestration run is a run-time instance of an active flow approval process. It's associated with the approval submission that's created when a flow approval process is launched.
| Status | Description |
|---|---|
| In Progress | The parent approval submission of the orchestration run started. |
| Completed | The parent approval submission of the orchestration run was approved or rejected. |
| Canceled |
|
| Error |
|
Record Refresh
When a flow approval process references a record variable or a record collection variable, those variables are refreshed with their latest record values each time the orchestration run associated with a parent approval submission based on that flow approval process resumes. For approval submissions based on an autolaunched flow approval process, all referenced records are refreshed. For approval submissions based on a record-triggered flow approval process, all referenced records except $Record_Prior are refreshed.
