Override Billing Transactions

Example Your sales rep sold an enterprise IT performance management package on 06/02/18 for $30,000, with an initial billing date of 07/01/18. Your rep and the customer agreed to invoicing $10,000 every 45 days, so you made an invoice plan with invoice plan lines that reflected the division. When you activated the order product, your invoice plan created a billing schedule with 3 billing transactions. However, on 06/09/18, your sales rep renegotiated to the following terms.

• Milestone 1: 60% on 07/15/18
• Milestone 2: 40% upon UAT completion

Use override fields on your billing transactions to reflect the changes. Field values that the related invoice plan line originally created are represented with italics.

Billing Transaction 1

Status: Pending

Billing Target Date: 07/01/18

Override Billing Target Date: 07/15/18

Amount: 10000

Override Amount: 18000

Since you don’t know when your customer will hit their Milestone 2 goal, find your second and third billing transactions and set their Override Status field to Cancelled. This ensures you won’t accidentally invoice based on the original terms. Your customer meets Milestone 2 on 09/30/18, so you can add the following billing transaction to your billing schedule.

Billing Transaction 2

Status: Pending

Billing Target Date: 09/30/18

Amount: 12000