Sharing Records with Manager Groups

Every user has two manager groups—Managers Group (1) and Manager Subordinates Group (2)— where Managers Group includes a user’s direct and indirect managers, and Manager Subordinates Group includes a user and the user’s direct and indirect reports. On a sharing rule Setup page, these groups are available on the Share with dropdown list.

To find out who a user’s manager is, from Setup, in the Quick Find box, enter Users, then select Users. Click a user’s name. The Manager field on the user detail page displays the user’s manager.

To enable users to share records with the manager groups, follow these steps.

1. From Setup, in the Quick Find box, enter Sharing Settings, then select Sharing Settings.
2. On the Sharing Settings page, click Edit.
3. In Other Settings, select Manager Groups and then click Save.

Note You can’t disable manager groups if your organization uses WDC or has any sharing rules that use manager groups.

With manager groups, you can share records to these groups via manual sharing, sharing rules, and Apex managed sharing. Apex sharing reasons isn’t supported. For Apex managed sharing, include the row cause ID, record ID, and the manager group ID. For more information, see the Lightning Platform Apex Code Developer's Guide.

Inactive users remain in the groups of which they’re members, but all relevant sharing rules and manual sharing are retained in the groups.

Note If your organization has User Sharing enabled, you can’t see the users whom you don’t have access to. Additionally, a querying user who doesn’t have access to another user can’t query that user’s groups.