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Archive Admin Permissions
To secure sensitive archived data and manage storage efficiently, configure granular access levels for admins and end users. By using a role-based approach, you can restrict unarchive or purge capabilities to authorized users or teams based on their specific operational requirements.
| Permission Label | Description | API Name |
|---|---|---|
| Archive Abort Archive Activity | Abort archive activities in progress. | ArchiveAbort |
| Archive Abort Export Activity | Abort export operations currently running. | ExportAbort |
| Archive Abort Unarchive Activity | Abort unarchive operations in progress. | UnarchiveAbort |
| Archive Activities Sidebar | Access the Activities Sidebar page. | ActivitiesSideBar |
| Archive Analyzer | Run the archive storage analyzer. | ArchiveAnalyzer |
| Archive Define Archive Policy | Create and manage archive policies. | DefineArchivePolicy |
| Archive Define Purge Policy | Create and manage purge policies. | DefinePurgePolicy |
| Archive Download Files | Download archived files. | DownloadFiles |
| Archive Enable Export | Export archived records and files. | Export |
| Archive Enable Unarchive | Unarchive archived records and files. | Unarchive |
| Archive Enable Unarchive via SDK | Unarchive archived data by using SDK integrations. | UnarchiveSdk |
| Archive Import Data | Import data into Archive. | ImportData |
| Archive Launch Application | Open and use the Archive app. | RunArchiveApp |
| Archive Override Widget Sharing Rules | Override widget sharing restrictions. | ArchiveOverrideWidgetSharingRules |
| Archive Perform Legal Hold | Apply legal holds to records. | PerformLegalHold |
| Archive Remove Legal Hold | Remove legal holds from records. | Unhold |
| Archive Right to be Forgotten | Use the Right to Be Forgotten (RTBF) GDPR functionality to delete data. | Rtbf |
| Archive Settings | Access and edit Archive settings. | ArchiveSettings |
| Archive Use Archive App | Access the archive app for general operations. | UseArchiveApp |
| Archive View Activities Page | View the archive activities page. | ViewActivitiesPage |
| Archive View Archived Records | View archived records. | ViewArchivedRecords |
| Archive View Global Search Page | Access the archive global search page. | ViewSearchPage |
| Archive View Legal Hold Report Page | View the legal hold report page. | ViewLegalHoldReportPage |
| Archive View Policies Page | Access the Archive policies list view. | ViewPoliciesPage |
| Archive View Settings Page | View the archive settings page. | ViewSettingsPage |
Role-Based Assignment Examples
Not every user needs full Archive access. Use these examples to assign granular permissions.
| Role | Access Granted | Permissions Needed |
|---|---|---|
| Standard End User (Viewer) | See archived records in the Archive widget without unarchiving or deleting data. | Archive View Archived Records To prevent file downloads, clone the standard permission set and remove the Download Archived Files system permission. |
| Compliance and Security Officer | Manage data retention and permanent purging without giving full Salesforce Admin rights. | Archive Purge Policy Permission, Archive Legal Hold Admin, and Archive Search |
| Help Desk User | Restore records archived by mistake. | Archive Enable Unarchive, or Archive Unarchive SDK for custom tools |
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