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            Set Up External Document Storage by Using Guided Setup

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            Set Up External Document Storage by Using Guided Setup

            Set up external document storage for Salesforce contract records and templates, which is used for online editing in Microsoft 365. Specify the target object and record type to determine which records use external storage. Doing this ensures proper organization and access to the documents. A target object and record type combination must be unique and can’t be repeated.

            Required Editions

            Available in: Lightning Experience
            Available in: Professional, Enterprise, Unlimited, and Developer editions.
            User Permissions Needed
            To access the Microsoft 365 and Azure Integration guided setup CLM Admin User
            Note
            Note When you use external document storage with Microsoft 365 and a minimum-privilege access model, only the docgen designer who creates a Microsoft 365 document can edit the document by default. To enable shared editing when multiple designers work in the same org, create a dedicated folder in Microsoft SharePoint, grant access to the required designers, and configure a separate external document storage configuration in Salesforce that points to this folder. Thus, preserving the minimum-privilege security model while supporting collaboration.
            1. In the guided setup, click Set Up External Document Storage to expand the step.
              Configuring external document storage
            2. Select a target object, and then select a corresponding record type.
            3. In the Document Path field, enter the storage path starting from the root directory (for example, salesforce/contracts). If the field is left blank, the root directory is considered as the storage path.
            4. Click Add and save your changes.
            5. To permit non-admin and custom profile users to check out documents in the Microsoft 365 add-in.
              1. From Setup, in the Quick Find box, find, and select Profiles.
              2. Open the profile that you want to edit.
              3. In Administrative Permissions, select View Setup and Configuration.
              4. Save your changes.
             
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