Calendar Views in Salesforce Classic

Where to Select or Switch Views

You can access calendar views in the following locations.

• The Calendar section at the bottom of the Home tab. (If your Home tab doesn’t display the Calendar section, ask your Salesforce admin to customize your home page layout.)
• The Calendar shortcut in the sidebar that opens your last used calendar view. (If your Salesforce admin has enabled the shortcut.)
• The detail page for an event or a task
• An activities list view

When you hover your mouse over an event that you have permission to access, an overlay displays event details and actions that you can perform. Your Salesforce admin configures the content of the overlays.

Day, Week, Month, and Activity Views

Calendar views display events as follows:

• A day at a time: or Today
• A date that you choose using
• A week at a time: or This Week
• In a week view, with or without weekend days, which are always Saturday and Sunday regardless of your locale settings
• A month at a time: or This Month
• On a day that you choose: Click in the week or month view
• In a list of activities (events and tasks):

Inside any calendar view, you can switch views by clicking the icon for a different view. In a week or month view, click a date to see that day’s view.

Single-User View and Views of Other Calendars

The single-user view () displays up to 1,000 events in one month in any of the following:

• Your own calendar
• The calendar of another user (not available in Personal Edition)
• A public calendar
• A resource calendar

To switch users or calendars, click Change Click Share My Calendar to allow other users to view your calendar. To reset your view to your own calendar, click Back to My Calendar.

Note Users above the activity owner in the role hierarchy can view activities related to another record, regardless of whether your organization’s sharing settings specify hierarchies.

All single-user day and week views of a user’s calendar display a list of the user’s open tasks alongside the calendar. A dropdown list lets you choose other views, for example overdue tasks or tasks due today.

By default, your daily and weekly calendar views display the range of hours specified as Start of Day and End of Day on your Personal Information page.

If you sync events from Outlook using Salesforce for Outlook, you see a banner at the top of your calendar. The banner is linked to a list of your unresolved events: synced Outlook events that haven’t been assigned to Salesforce records.

Multi-User View

The multi-user view () displays several users’ calendars and activities together. Choose an existing list view of users from the View dropdown list or click Create New View.

The view shows each person’s availability. A legend in the view shows busy and out-of-office time. If an event is set to show the time as free, then multi-user views don’t display it.

Consider these limitations of the multi-user view:

• Drag-and-drop editing isn’t available in the multi-user view.
• The multi-user calendar works differently in the partner portal. For example, partners can view events only on the calendars of people in their own company and their channel manager.

Printable View

After you select a view and click Printable View, adjust the view before printing it.

• To send the printable view to a printer, click Print This Page.
• To change the dates before printing, click , , Today, This Week, or This Month.
• In a day or week view, select a different task list view if you like.
• In multi-user views, in the Sort by dropdown list, select Time to include all users’ events on a single calendar. Or select User to display a separate calendar for each user.