Managing Invoice Debt with Reports

The Account Balance Snapshot record displays the total amount of invoice debt in your account at a given date. It contains up to 10 Aging Buckets, each of which contain an invoice debt balance from the total number of invoices in a timeframe. For example, one aging bucket could show the total invoice debt for invoices that are 0–30 days late. Another bucket on the same snapshot could show debt for invoices that are 31–60 days late.

To gather information on past-due invoices, Salesforce Billing admins create a balance snapshot scheduler. On a one-time, daily, weekly, or monthly basis, the scheduler performs a run that evaluates all your account’s invoices for past-due balances. The scheduler then creates an Account Balance Snapshot record and assigns balance debt information to the aging buckets in your snapshot.

Note Salesforce Billing uses the balance snapshot scheduler to automate creation and field population of Account Balance Snapshot records. Admins cannot manually create an account balance snapshot and then assign it a balance snapshot scheduler.

• Schedule a Recurring Balance Snapshot Run
  Use the Balance Snapshot Scheduler to create a Balance Snapshot Run that analyzes your account’s invoices on a scheduled basis for past-due balances. Recurring snapshot runs ensure that you always have an accurate view of past-due invoices for an account. (Salesforce Billing Managed Package)
• Schedule a One-Time Balance Snapshot Run
  Use the Balance Snapshot Scheduler to create a one-time Balance Snapshot Run that analyzes your account’s invoices for past-due balances. A one-time snapshot is useful if you do not need recurring updates for your snapshots. (Salesforce Billing Managed Package)
• Guidelines for Account Balance Snapshots
  To get the most from Account Balance Snapshots, review a few key guidelines. (Salesforce Billing Managed Package)
• Account Balance Snapshot Fields
  The account balance snapshot shows a list of invoice debt in an account, organized into buckets based on the number of days past the invoice’s due date. It also displays the amount of unapplied credit notes and amount of unapplied payments in the same account. (Salesforce Billing Managed Package)