Configure Accounting Set Settings

After you map source fields to accounting set destination fields, configure how Accounting Subledger generates transaction journal records for each accounting set.

1. From Setup, in the Quick Find box, enter Accounting Sets, and then select Accounting Sets.
2. Next to the accounting set to configure, click , and then select Edit.
3. Click Next , and then click Next on the following page.
4. Configure these settings.

   Field	Description
   Accounting Set Type	Indicates whether the accounting set generates revenue or expense type transaction journal records.
   Accounting Record Start Date	Filters source records to process based on the date. Accounting Subledger only considers records created on or after this date.
   Run Order	Determines the sequence in which accounting sets run. Accounting Subledger applies this number in ascending order and processes accounting sets with an empty run order last. If you have multiple sets with the same run order, we sort by ascending order of their developer name.
   Default Accrued Account Code	The code for your accounting system's default accrual account. See GL Codes.
   Default Write Off Account Code	The code for your accounting system's written-off payments. See GL Codes.
   Expected Cash Flow Grouping	Determines whether Accounting Subledger groups transaction journal records by fund account or by a combination of fund account and due date. Changing this setting doesn't impact existing records; it only affects records created or reversed afterwards. See Cash Flow Grouping.
   Paid Cash Flow Grouping	Determines the level of detail for generated transaction journal records: Group by Summary: Accounting Subledger only splits credits for revenue and debits for expenses by fund accounts. Group by Fund Account: Accounting Subledger splits all transaction journal records by fund accounts. Then, it creates secondary records for payment type records, but not for transaction type records. Changing this setting impacts existing records, so we recommend that you don't do so if you already generated accounting data. See Cash Flow Grouping.

5. Select the condition logic to determine which records to process:
   • All Conditions Are Met (AND): Records that meet all the criteria.
   • Any Condition Is Met (OR): Records that meet at least one criteria.
   • No Conditions Are Met: All records except records that meet any of the criteria.
6. Set up criteria as needed:
   • Resource: Fields from the accounting set's primary object. For formula fields, Salesforce retrieves the last values sent to the Data Processing Engine, rather than the current values when processing the formula. To avoid discrepancies, we recommend that you don't use formula fields based on time boundaries. The dropdown doesn't list all fields. See Accounting Subledger Limitations.
   • Operator: How to evaluate the field value.
   • Value: The field value to evaluate, depending on the select field. For example, a checkbox's possible values are True or False, and numeric values are numbers.
7. Select the record types to process from the primary object. This field is case-sensitive.
8. Click Finish.

• Example Criteria Settings
  Review an example of criteria settings to generate transaction journal records only for certain types of fees.