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            GL Codes

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            GL Codes

            In an accounting system, each line in a general ledger is assigned an account or a fund account. The GL Code field on the Transaction Journal object identifies each account. We assign GL codes based on accounting set fields.

            REQUIRED EDITIONS
            Available in: Lightning Experience
            Available in: Enterprise, Performance, Unlimited, and Developer Editions with Accounting Subledger

            Think of accounts as buckets that track activity that has increased or decreased. For example, if a pledged cash donation is received, it's recorded as coming from the cash account and going to a specific fund. If that donation is later designated to the building fund, it's deducted from the original fund and then added to the building fund account.

            Accounting Subledger sets the GL code automatically based on these criteria.

            Note
            Note For transaction journal records related to refund payments, the GL code behavior is reversed. Salesforce allocates debit values to credits and vice versa for both revenue and expense types. See Adjustment Types for Payment and Expense Records.

            Debit and Credit Information for Revenue Types

            Transaction Journal Type Debit or Credit Source Field Mapped to Generate Expected Revenue/Expense Selected? What Populates the GL Code
            Transaction Debit —
            • For paid amounts: Payment Method
            • For written-off amounts: Default Write Off Account Code
            Payment Credit Yes Default Accrual Account Code
            Payment Credit No Fund Name
            Allocation Debit — Default Accrual Account Code
            Allocation Credit — Fund Name

            Debit and Credit Information for Expense Types

            Transaction Journal Type Debit or Credit Source Field Mapped to Generate Expected Revenue/Expense Selected? What Populates the GL Code
            Transaction Credit —
            • For paid amounts: Payment Method
            • For written-off amounts: Default Write Off Account Code
            Payment Debit Yes Default Accrual Account Code
            Payment Debit No Fund Name
            Allocation Credit — Default Accrual Account Code
            Allocation Debit — Fund Name

            You can configure your own values to align with your accounting software. For example, if your accounting software's receivables account is called Pledges Receivable, configure Accounting Subledger to set the GL code as Pledges Receivable. Confirm with your accounting team which fund allocation account to use. Then, enter the account name on the accounting set. See Configure Accounting Set Settings.

             
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