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Work with Content Publication Schedules
Content admins and content managers can manage publication schedules and statuses for the entire CMS workspace with the Publication Calendar. From the Publication Calendar, you can manage all scheduled content for the CMS workspace in one location. Or you can manage schedules for a content item on the Publication Activity tab of its content detail page. When you create and edit publication schedules, keep these considerations in mind.
Required Editions
| Available in: Lightning Experience |
| Available in: Enterprise, Performance, Unlimited, and Developer Editions |
You can schedule content in CMS workspaces and enhanced CMS workspaces, with some differences.
Both types of workspaces provide a Publication Calendar view and a Publication Activity tab on the content detail page. To view and manage all the scheduled content in the workspace, use the Publication Calendar. To view and manage the publication schedules for an individual content item, use the Publication Activity tab on the content detail page.
| Workspace Type | Schedule Status | Publication Calendar | Publication Activity Tab |
|---|---|---|---|
| CMS Workspace |
|
The Publication Calendar is organized into three tabs, which correspond to the schedule’s status: Pending, Completed, and Failed. Each tab displays the publication date, publication name, and the user who last modified the schedule. | The Publication Activity tab shows publication activity for each content version and includes publication date, publication name, and status. To make sure you’re viewing the correct version of your content, refer to the Version History card. |
| Enhanced CMS Workspace |
|
The Publication Calendar is a single table that displays the publication date, publication name, action (publish or unpublish), status, and which user last edited the schedule. | The Publication Activity tab displays the publication date, publication name, action (publish or unpublish), status, and which user last edited the schedule for the current version of the content. By default, the Publication Activity tab shows the pending schedule events for a content item, and the Publication Calendar shows all successful, pending, and error schedule events for the enhanced CMS workspace. To customize your views, filter by status. |
Considerations for both CMS workspaces and enhanced CMS workspaces
- You can schedule content to publish or unpublish at least five minutes in the future. The time zone field defaults to that of your org. When you create a publication schedule for regional content, consider the time zone of the intended audience.
- Referenced content can't be unpublished with a publication schedule. Instead, you must unpublish it from its content detail page.
- The publication schedule applies to the version of content at the time of scheduling. If you edited the content after it’s scheduled, the newer version isn’t published as part of the scheduled event. Any content referencing it points to the latest published version.
Considerations for enhanced CMS workspaces
- You can create a publication schedule for content or content variants, and can include other content or content variants as referenced content in the schedule. You can only create a publication schedule for content or content variants that aren’t part of a pending schedule. However, you can include content as a reference in multiple pending schedules. If the content is already published at the time of the scheduled event, no operation is performed on the content item.
- You can include published content in a future publication schedule. This way, if another user unpublishes the content, it can be published again at a designated time.
- You can delete content or content variants that aren’t part of a publication schedule. First, delete the publication schedule, then delete the content.
